2015 KGSP-Graduate -- Send the documents to Sookmyung Women's University

I decided, today is the right time to send my documents to Sookmyung Women's University at Korea by EMS. It cost IDR 189.200.

If you send the documents, my suggestions is, send it in a big brown envelope.

For KGSP, you need to send 1 original set of documents, and 3 copy set of documents. In here, original means not really original. But the documents, such as your transcript and degree certificate, must be notarized by university or notary or Korean Embassy.

KGSP documents

1. Application Form for applicants who apply via Designated University - this should be original. Type the applications form by computer, then print it and put your photo in there (1pcs of 3x4 this year -- I remember that it's different size last year, but I forget what size. Just make sure to read what they ask). I think, no need to give additional photos, because they only ask you 1pcs.
----- Copy this application form with photo 3 times, so the result there's a copy of your photo too (black and white).
----- If you apply for Embassy, there's Application Form for applicants who apply via Embassy (*don't make mistake)

2. Self Introductions - write your introductions in here, your course of life, your view of life, study background, work experience, your motivation, ect for only 1 page (don't write more than 1 page). The font size which provided from guidelines is so small, so if you can, adjust it until size 10 to make people comfortable to read it.
----- Copy 3 times (black and white)

3. Study Plan - write your plan of study, your goal of study and your future plan.
----- There's Research Proposal page, if you apply via embassy or designated university, you didn't need to fill it, only for reseach program.
----- Copy 3 times (black and white)

4. Letter of Recommendation - There's a template for the recommendation letter. Copy at your USB and give it to your profesor, and ask him/her to fill the template, print it, then sealed it in envelope with his signature in the back of the envelope. Then send it back to you.
----- You don't need to copy this letter, don't open it too. Let the embassy or university help you to copy it.

5. Pledge - Print and sign it.
----- After you sign it, copy 3 times (black and white).

6. Personal Medical Assestment - fill it.
----- Copy 3 times (black and white)

7. Diploma or Certificate of graduation from undergraduate institution 
8. Official Transcript from undergraduate institution
I have an english translations for my graduation certificate and transcript, so I just need to notarize it and copy 3 times. I'm using local notary, and I have to pay IDR 150.000 for 2 copy each documents (total 4).
----- If you have english version, then you just need to notarized it. You can notarized it in your university, or local notary, or Korean Embassy. Just choose which is convenient for you. You need to pay for this notarized things. After notarized, then you can copy 3 times (black and white), so you don't need to notarized 3 documents.
----- If you didn't have english version, then you have to use sworn translator to translate your documents into english, and notarized it at your university or Korean Embassy or local notary.

9. Certificate of TOEFL or IELTS score - This documents is optional. You can send it if you have, but if you didn't have then it doesn't matter. I have TOEFL score but not official, so I just send it without notarized. I also have HSK score, but I thought that didn't necessary so I didn't send my HSK score.
----- don't forget to copy 3 times

10. Copy of Passport

11. Copy of Parents Passport

12. Birth Certificate
I send copy of my passport and my parents passport without notarized. But I have birth certificate which already translate to english by sworn translator, and it's acceptable. Copy each of them 3 times (black and white)

----- Maybe it's different for some university, so you have to check it before you send the documents.

----- I'm using Mitra Penerjemah for translate my documents to English.

After all documens ready, put each set documents in chocolate envelopes which smaller than the big one (don't fold the documents, look for A4 / F4 envelope). I put every set of documents inside plastic, and chocolate envelopes so I have 4 small envelopes (don't fold, look for A4 envelope). Don't forget to name the envelope:
> Original Documents - KGSP 2015 - (Applicant's name) - (Country)
> Copy of Documents - KGSP 2015 - (Applicant's Name) - (Country)

Then I put them (all 4 envelopes) inside bigger envelopes. Then print the destination address and send it.

I'm using EMS from Indonesia, and there's no problem on sending process.

Now just wait until the documents arrive and the notice from the SMU.

2014 KGSP-Graduate - The documents has been arrived at Sookmyung Women's University

I used EMS Korean Tracking, to see where is my documents.

--> http://www.koreapost.go.kr/eng/sub/EMS_Search.jsp?contId=e1020600

Just put your EMS tracking number at the box above.

The Tracking

Now I just wait for the university to notice me via email. A lot of people said that they will notice us if they received the documents.

2014 KGSP-Graduate - Send the Document to Sookmyung Women's University

Today, I plan to send the document for KGSP Program to Sookmyung Women's University, Seoul ~ South Korea.

- CheckList for Application Documents : OK (1 original + 3 copy)

- Application Form Korean University : OK (1 original + 3 copy)

- Introductions : OK (1 original + 3 copy)

- Study Plan and Future Plan : OK (1 original + 3 copy)

- Letters of Recommendation : OK (1 original only, because it sealed by the Profesor that I requested for Recommendation Letter. Don't worry, the University will help us to copy another 3 copy)

- Pledge : OK (1 original + 3 copy)

- Personal Medical Assestment : OK (1 original + 3 copy)

- Degree & Transcript : OK (1 original + 3 copy) --> My degree and transcript was already at English, so I didn't have to translate it. But I haven't notarized it yet, because I don't know how to notarized at Korean Embassy (the University ask me to notarized them at Korean Embassy when the 2014 KGSP Notice come out, and I send the email to them to make sure).

- ID Passport : OK (1 original + 3 copy)

- Parent's ID (Passport) : OK (1 original + 3 copy) --> Put it inside small envelope, and marked the envelope as "Copy of Parent's Passport", because at the application documents, it didn't give any information about your parents. This ID was used only to prove that you are not Korean.

- my CV : OK (1 original + 3 copy)

So everything is ready. I make the original put a transparant plastic and put inside 1 envelope. And the other 3 copy, each set put them at transparant plastic, and put all 3 set at 1 envelope. And I marked the envelope as Original & 3 set of copy.

Then put them together inside another envelope.

Don't fold the documents, just let it 1 full page. So you need a big envelope.

I used airmail envelope to put all of them together, and use chocolate envelope with smaller size then the airmail so that they can fit inside the airmail envelope.

Just try to make everything nice, so when they open it, they will have 1st good reaction.

Write the address using computer and print it.

I use EMS to send the documents. It cost less than 200.000 IDR for approximately 400 to 500gram weight from my hometown. And it tooks 5 to 7 days.